8:00 Participant’s registration - Devotha Mawole 8:30 Introduction & overview of agenda for the day XXXXXProcess: Facilitated introduction - What do they like exercise ice breaker/introduction.
Question for participants: Long presentation with valuable information
Participants to have four corners to go to: like, dislike, tolerate or love
Once participants have picked their corner, based on their response to the above question, they will introduce themselves and tell everybody why they picked their preferred option.
Organizer (Haroon) to brief participants on the objectives of the meeting.
Facilitator to introduce agenda for the day.
9:00 Welcome & Opening remarks
Irmgard Hoeschle-Zeledon – Manager, Africa RISING
Thomas Carr - Chief of Party, NAFAKA
Victor Manyong – Director, IITA Eastern Africa Hub
Betty Maeda - Agricultural Research Specialist, USAID Tanzania Mission
9:30 Overview of project activities & achievements - Haroon Sseguya XXXXXProcess: 15 minutes presentation + 15 minutes Q&A 10:00 Group photo and networking break around coffee/tea 10.30 - Presentations by teams on achievements XXXXXProcess:20 minutes presentation for all teams except maize + 5 minutes reflection about the presentation around the tables + 15 minutes collection of feedback and answer from the tables in a structured go-around format
maize (30 mins presentation) – Bright Jumbo, CIMMYT
3.00 Key products (manuals, protocols, maps, etc.) from project – team leaders XXXXXProcess: Gallery tour. Each team will have a stand/wall & table.This will be their market stand.At the stand they will display and try to sell to the visiting audience (by telling them about each product they have developed). The teams will display on the table at least 5 copies of their key products and also prepare a poster on that will be hanged next to them highlighting all the products they have.The rest of the audience (apart from the relevant team) will visit each table to see and inquire about the products.
Post-harvest
Vegetables
Aflasafe
Rice
Maize
GIS
4:00Tea Break 4:30 Continuation of presentation on key products
6:30 Reception/cocktail
Day 2 (4 July) 8:00 Overview of agenda for the day 8:05 Recap of day 1 proceedings XXXXXProcess: Quick buzz among the participants about a) the challenges that we seem to have tackled well in the past 3 years and b) the elephant in the room that we might be missing - sharing in plenary 8:10 Communications training – taking quality photos while in the field PMT committee meeting in parallel XXXXXProcess: Practical training by the communication team to be led by the Nassoro and Julius. 9:00 Synthesis of key lessons learned PMT committee meeting in parallel XXXXXProcess: hybrid world cafe - participants will go into their teams i.e. maize, rice, post-harvest, vegetables etc. to reflect on how they have incorporated lessons learnt listed at the 2016 project review and planning meeting in their work during the just concluded year. They will also reflect on new/emerging lessons from the previous year.
There will be four tables, each table signifying a group of lessons learnt. So, table 1 - partnerships, table 2 - exit strategy & sustainability, table 3 - communication and documentation, and table 4 - inputs access and coordination.
Each team will go to each of these table, spend 10 minutes discussing and recording on flip charts the questions below and then move to the next table until all four are finished.
At the end each group will report back in plenary what they recorded at each table.
What are the new/ emerging lessons that they have since gained from the previous year and weren't listed at last year's meeting.
10:00 Tea Break 10:30 Briefing back on lesson learnt synthesis (with PMT members present) XXXXXProcess: see above 11:00 Outlook into phase 2 – Mateete/Irmgard XXXXXProcess:15 min presentation by Irmgard/ Mateete. 10 minutes table buzz + 20 minutes Q&A.
12:00 Feedback from PMT committee meeting & way forward 12:45 Reflections/ meeting evaluation 13:00 Lunch/ Closing
Organizers page
Africa RISING - NAFAKA Scaling Project
End-of-project phase review meeting
3 - 4 July, 2017
Dar es Salaam, Tanzania
8:00 Participant’s registration - Devotha Mawole
8:30 Introduction & overview of agenda for the day
XXXXXProcess: Facilitated introduction - What do they like exercise ice breaker/introduction.
9:00 Welcome & Opening remarks
9:30 Overview of project activities & achievements - Haroon Sseguya
XXXXXProcess: 15 minutes presentation + 15 minutes Q&A
10:00 Group photo and networking break around coffee/tea
10.30 - Presentations by teams on achievements
XXXXXProcess:20 minutes presentation for all teams except maize + 5 minutes reflection about the presentation around the tables + 15 minutes collection of feedback and answer from the tables in a structured go-around format
1.30 – 2.30 Lunch Break
2.30 NAFAKA project (overview, perspective on Africa RISING collaboration) – Silvanus Mruma
XXXXXProcess: 15 minutes presentation + 15 minutes Q&A
3.00 Key products (manuals, protocols, maps, etc.) from project – team leaders
XXXXXProcess: Gallery tour. Each team will have a stand/wall & table.This will be their market stand.At the stand they will display and try to sell to the visiting audience (by telling them about each product they have developed). The teams will display on the table at least 5 copies of their key products and also prepare a poster on that will be hanged next to them highlighting all the products they have.The rest of the audience (apart from the relevant team) will visit each table to see and inquire about the products.
- Post-harvest
- Vegetables
- Aflasafe
- Rice
- Maize
- GIS
4:00 Tea Break4:30 Continuation of presentation on key products
6:30 Reception/cocktail
Day 2 (4 July)
8:00 Overview of agenda for the day
8:05 Recap of day 1 proceedings
XXXXXProcess: Quick buzz among the participants about a) the challenges that we seem to have tackled well in the past 3 years and b) the elephant in the room that we might be missing - sharing in plenary
8:10 Communications training – taking quality photos while in the field PMT committee meeting in parallel
XXXXXProcess: Practical training by the communication team to be led by the Nassoro and Julius.
9:00 Synthesis of key lessons learned PMT committee meeting in parallel
XXXXXProcess: hybrid world cafe - participants will go into their teams i.e. maize, rice, post-harvest, vegetables etc. to reflect on how they have incorporated lessons learnt listed at the 2016 project review and planning meeting in their work during the just concluded year. They will also reflect on new/emerging lessons from the previous year.
There will be four tables, each table signifying a group of lessons learnt. So, table 1 - partnerships, table 2 - exit strategy & sustainability, table 3 - communication and documentation, and table 4 - inputs access and coordination.
Each team will go to each of these table, spend 10 minutes discussing and recording on flip charts the questions below and then move to the next table until all four are finished.
At the end each group will report back in plenary what they recorded at each table.
Questions for the teams:
10:00 Tea Break
10:30 Briefing back on lesson learnt synthesis (with PMT members present)
XXXXXProcess: see above
11:00 Outlook into phase 2 – Mateete/Irmgard
XXXXXProcess: 15 min presentation by Irmgard/ Mateete. 10 minutes table buzz + 20 minutes Q&A.
12:00 Feedback from PMT committee meeting & way forward
12:45 Reflections/ meeting evaluation
13:00 Lunch/ Closing